Does your Works Council communicate independently?
Anyone who communicates via company email, Microsoft Teams, or SharePoint does not work truly independently. The IT department falls under the director, which means strict confidentiality cannot always be guaranteed. Pursuant to Article 17 of the Works Councils Act (WOR), your works council is entitled to the facilities reasonably required to perform your work independently. Databeamer offers your works council its own, fully encrypted working environment outside the direct reach of the employer or the internal IT department.
Interested? Book a demoJust one secure Works Council environment
Sounds familiar as a Works Council member? To protect confidentiality, you consciously avoid company IT systems. As a result, you resort to informal channels like WhatsApp, private email, and Google Drive. Sensitive documents from the board end up in personal inboxes. Information gets scattered, collaborating with external advisors becomes difficult, and if a decision is legally challenged later on, a watertight audit trail is missing.
Databeamer brings everything together in a single, user-friendly, and highly secure environment. Receive requests for advice via a secure link, chat using end-to-end encryption with fellow council members, and offer employees a completely anonymous digital reporting channel. This keeps the Works Council in control and gives you peace of mind.
Independent and with integrity
A flawed digital structure or communicating through the board's IT systems brings major risks for the Works Council:
Breach of confidentiality (Article 20 WOR)
Works Council members are legally bound to confidentiality regarding sensitive documents. Having restricted files scattered across private inboxes or unsecured USB sticks leads to a direct violation of the law.
Loss of trust
Employees often prefer to share their concerns with the Works Council before turning to official channels. Without secure systems outside the board’s view, you risk losing this crucial trust instantly.
Loss of legal evidence during disputes
Should an advisory or consent procedure be challenged in court later on? Without a digitally sealed audit log, it is legally impossible to prove exactly how the process was handled.
GDPR fines when handling employee feedback
As soon as the Works Council processes feedback or complaints from employees, you are legally considered a data controller. Discussing privacy-sensitive data via WhatsApp or private email violates the GDPR and risks sanctions.
Receive confidential signals & reports
Employees can submit alerts or concerns to the Works Council via a secure, anonymous link, completely hidden from management and the IT department.
The Works Council fully customizes the form's questions. No account required for employees. Instant confirmation of receipt
Requesting data from stakeholders
Does the Works Council need additional information from an employee, advisor, or director? Send a secure data request with a set deadline.
Recipients submit documents or answers via an encrypted link. No account required. Receipt and content are logged automatically.
Sharing and storing confidential documents
Reorganization plans, financial forecasts, or legal advice do not belong in personal emails or on shared USB drives. The Works Council shares and edits confidential documents in a secure workspace, fully encrypted, accessible only to those invited.
External advisors or union representatives can be admitted as guests.
Communicating with the workforce
The Works Council can inform and survey employees through chat within a secure environment, without using the corporate email server or Teams. Feedback from the workforce is received encrypted, linking directly to the case file and documentation.
Management has no insight into who shared what.
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