Safe reporting & secure follow-up
Organizations with 10 or more employees will soon be legally required to appoint a confidential counsellor for unacceptable behaviour. From 50 employees upwards, the Dutch Whistleblower Protection Act (Wbk) additionally mandates both a confidential advisor for integrity and a secure internal reporting channel. Since many organizations combine these roles, Databeamer supports both functions within a single platform. Fully encrypted, legally compliant, and without unnecessary complexity.
Curious? Book a demoNo more loose messages. Just one secure case record
Sounds familiar as a confidential counsellor? To protect the reporter's privacy, you must avoid general company IT systems. As a result, you resort to personal channels like WhatsApp, private email, or loose notes, bringing along serious privacy risks. Information gets scattered, collaborating with others becomes difficult, and you are forced to track (legal) deadlines all by yourself. This works, until it goes wrong.
Databeamer brings this together in a single, highly secure environment. Receiving, following up, and archiving cases are handled fully in line with laws and regulations. This keeps you in control and gives you peace of mind, even when collaborating with other counsellors or sharing information with external parties.
Avoid legal risks
A flawed internal reporting structure or the absence of confidential counseling brings concrete risks:
Administrative fines and sanctions
The Dutch Labour Authority and the House for Whistleblowers enforce regulations strictly. Lacking a confidential counsellor or a compliant reporting channel leads to heavy fines, which escalate significantly in regulated sectors.
Shifting the burden of proof
In conflicts regarding the retaliation against a reporter or victim, the burden of proof lies with you as the employer. Without watertight, centralized case documentation, it is legally virtually impossible to prove your actions were unrelated to the report.
Loss of internal control
If your reporting channel or follow-up process fails to meet legal standards, employees are permitted to report directly to external authorities or regulators. You immediately lose the opportunity to resolve the issue internally first.
Irreparable reputational damage
When social misconduct or integrity breaches end up public due to a broken internal procedure, acute reputational damage follows. This harms your corporate brand and directly slows down the inflow of new talent.
Receive Concerns, Reports, and Misconduct Securely
Employees, temporary workers, and external contractors can submit a report or concern to the confidential advisor via a secure, (anonymous) link. This process takes place completely out of sight of management, HR, or the IT department.
The confidential advisor determines the design and questions of the form. No account is required for the reporter. Receipt is confirmed instantly and discreetly.
Securely requesting information from involved parties
Does the confidential advisor need additional information or documents from a lawyer, external investigator, witness, or involved party? Send a secure data request with a set deadline.
The recipient submits the documents or answers via an encrypted link, without requiring an account. Receipt and content are automatically and discreetly recorded.
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