Employment law cases. Secure and outside your HR system
Absolute discretion is crucial during dismissal procedures or workplace conflicts. Yet, sensitive information often ends up in your regular HR system, Teams, or Outlook. The risk? IT administrators and unauthorized colleagues can inadvertently see your data. Databeamer offers a completely isolated, encrypted workspace. You manage these sensitive cases in a secure place where you control who has access. You can easily invite external parties such as a lawyer, mediator, or an ex-employee without a company account as a guest. They will not get access to any of your other systems. All communications and documents are logged in an irrefutable, GDPR-proof audit trail.
Structure in ad-hoc communication
Sounds familiar during an escalating HR issue? To prevent early leaks, you resort to ad-hoc channels. Performance reviews sit in a local folder, legal advice is buried in your personal email, and updates are shared via WhatsApp. It becomes even more complex once an employee is suspended or dismissed and loses access to company systems. How do you securely share the settlement agreement or final payslips? Information gets scattered, and you lack a clean, chronological timeline if the case goes to court.Databeamer brings the entire case together in one central location. Share documents via secure links with lawyers, communicate through a shielded external portal with the (ex-)employee, and build an irrefutable case. This keeps you in control and gives you peace of mind during any conflict.
Protect your organization during workplace conflicts
A fragmented dismissal file or communicating through standard company networks brings major risks:
Loss of legal evidence in court
When filing for contract termination, courts require a seamless, chronological case file. Without a centralized, tamper-proof timeline, judges will dismiss your request immediately.
Leaks of confidential HR data
Strategic correspondence with your lawyer does not belong in standard company email. Internal access by unauthorized staff directly damages your negotiating position regarding severance packages.
Unsecure communication with ex-employees
Is the (ex-)employee's corporate account blocked? Sending official documents (like settlement agreements) via private email or WhatsApp is a direct violation of GDPR security standards due to poor encryption.
Escalation and higher settlement payouts
When plans leak prematurely or documentation is flawed, conflicts turn hostile. This leads to long-term sick leave, unnecessary lawsuits, and substantially higher statutory or fair compensation payouts.