Databeamer for the Social & Public Sector
In the social sector, sharing information is more than a technical requirement—it is a matter of trust. Municipalities, healthcare providers, and community teams collaborate daily on sensitive cases. This information is far too private for standard email or basic shared folders. Databeamer provides the secure environment where collaboration is responsible, traceable, and fully compliant with data protection regulations.
Secure collaboration centered around the citizen
Often, multiple parties work on a single case simultaneously. Each organization requires different information and operates under its own mandate. Databeamer organizes this cooperation so that access is granted only to those who truly need it.
Case-specific Workspaces
Set up a dedicated environment for a family file or research project. Each participating organization sees only what is relevant and authorized for them.
Source-based Control
The leading organization decides who has access and how long a workspace remains active. Ownership stays exactly where it belongs.
Centralized Communication
Discuss cases and decisions directly within the secure environment. No more fragmented info in emails, WhatsApp, or unmanaged Teams channels.
Secure External Intake
Request documents from parties without workspace access via a one-time secure link. Data is encrypted instantly and lands directly in the correct file.
Compliance by design (Statutory & Legal standards)
Social professionals handle highly sensitive personal data. Legislation sets strict requirements for access, purpose, and retention of this information.
Strict purpose limitation
Every workspace has a defined goal. Data shared for that specific purpose cannot technically be used for anything else.
Role-based access
Rights are configured per organization and per role. This even allows for providing citizens themselves with secure access to their own data or participation.
Irrefutable recording
Every action—from upload to viewing—is automatically logged with a timestamp and identity. The log is technically signed and tamper-proof.
Less red tape, more focus on people
Professionals currently spend too much time on logistics: who can see what, and where should it go? Databeamer automates this organizational burden.
Smart Requests
Define in advance which documents you need and in what format. Anything that doesn't meet the requirements is automatically rejected by the system.
Integrated Forms
Use the form generator to request structured data alongside documents—all in one secure, streamlined step.
Automated Cleanup
Once a case is closed, the system manages the statutory retention period and eventual deletion. Data minimization without manual oversight.
Transparency and accountability
In the social sector, accountability is not a formality—it is a right of the citizen and the regulator. Databeamer makes this process effortless.
Recording Agreements
Store permissions and authorizations directly within the workspace. This allows you to prove beyond doubt that every data exchange occurred within the correct legal framework.
Comprehensive Audit Log
Every moment in the process can be reconstructed. Who provided what, and who accessed it? The log cannot be deleted or modified.
Digital Sealing
Documents receive a technical signature. This proves during inspections or appeals that the content remains original and untampered with.
Tailored Oversight
Municipalities and regulators can, within their own mandate, monitor only the relevant sections of a project without accessing unauthorized information.