Databeamer for Public Safety and Order
In the public safety sector, information moves fast and across boundaries. A shopping centre theft, a crowd incident at a sports event, a disturbance in a public space: each situation immediately involves multiple parties with different roles, different authorisations and different legal frameworks.
Police operate under strict legal constraints on data processing. Private security firms follow their own protocols. Store owners, event organisers and members of the public are subject to GDPR. And yet, effective incident response depends on all these parties being able to share the right information quickly, securely and with full accountability.
Databeamer provides the secure environment in which that exchange happens responsibly, traceably and in compliance with the applicable regulations for every participant.
Collaborate across organisations without compromising evidence integrity
Incidents rarely involve just one party. A theft in a shopping centre involves mall security, individual retailers, police and possibly legal professionals. A crowd incident at a sporting event involves event security, venue management, emergency services and local authorities. Each party holds a piece of the picture. Getting that picture together, quickly and lawfully, is what Databeamer is built for.
Shared workspaces per incident or investigation.
Create a workspace for a specific incident, event or investigation. Each participating organisation sees only what is relevant and permitted for their role.
Control stays with the responsible party.
The workspace owner determines who has access, what information is shared and for how long the workspace remains active. Other parties contribute, but control stays where it belongs.
One-time requests to external parties.
Ask a witness, a passer-by or an external organisation to upload footage or a statement via a secure link, without needing to give them an account or access to the workspace. The file arrives automatically in the correct dossier, encrypted.
Secure communication at the source.
Discuss incident details, coordinate follow-up actions and share decisions directly in the workspace, not via email, not via WhatsApp, not via an unmanaged Teams environment.
Handle sensitive evidence within the boundaries of multiple legal frameworks
Public safety incidents generate data that falls under different legal regimes simultaneously. Video footage from a private retailer is subject to GDPR. Police data is governed by separate legislation on criminal justice data processing. Witness statements carry their own confidentiality requirements. The same incident can involve all of these at once.
Controlled access per role and per organisation.
Not every participant sees the same data. Access rights are set per organisation, per role and per dossier. A retailer can upload their own footage without seeing what the police have collected. An investigator can review the full file without exposing it to all parties.
Purpose limitation per workspace.
Every workspace has a defined purpose. Data shared for that purpose cannot simply be repurposed. The system records what the purpose is, which parties have agreed to participate under that purpose and when.
Encrypted transmission of large files.
Video footage, body cam recordings and high-resolution images can be transferred securely without relying on USB drives, unprotected file-sharing platforms or email attachments. Every file arrives encrypted and logged.
Compliant collaboration between organisations with different regulatory obligations.
Police, private security, retailers and legal professionals can all work within the same workspace while each operating within their own legal constraints. Databeamer does not flatten those differences; it accommodates them.
Protect the chain of evidence from the first upload onwards
In incident response and investigation, the integrity of evidence is non-negotiable. A compromised chain of custody can invalidate a case. Databeamer ensures that every step is documented and tamper-proof from the moment the first file is received.
Complete audit log.
Every upload, every access event and every communication is recorded with a timestamp and user identity. The log cannot be modified or deleted.
Digital sealing.
Documents and log entries are technically signed. It can be demonstrated after the fact that nothing has been altered, which is essential in legal proceedings, appeals or external investigations.
Automated validation.
Files are only accepted if they meet defined requirements: correct format, required metadata, naming conventions. What does not comply does not get through.
No files left unmanaged.
Documents do not linger in inboxes, shared drives or unmanaged cloud folders. Everything is centralised, controlled and accounted for.
From the moment of the incident to the final outcome
The response to a public safety incident does not end when the scene is cleared. Footage must be preserved, statements must be filed, evidence must be handed over to the right parties at the right time, and all of it must be defensible under scrutiny.
Archiving and automatic removal.
Close an incident file or dossier in an orderly way once it is resolved. After the applicable legal retention period, the workspace is automatically deleted. Retention periods are configurable per dossier type and enforced by the system, not dependent on anyone remembering.
Ready for inspection, without extra effort.
Whether the audit comes from a supervising authority, a legal team or an internal review, everything is already documented. No reconstruction needed after the fact.
Fits into existing workflows.
Databeamer reduces manual file handling and the risk of data breaches without requiring organisations to overhaul their existing systems. It sits alongside what is already in place, handling the exchange layer securely.